HNA Executive Committee Meeting Minutes for January 26, 2021

Notes from 1.26.21 executive committee meeting


The executive committee met on Tuesday afternoon, 1/26/21, and discussed the following:


The status of committees:

  • As president, Coan will represent Hancock to the Austin Neighborhoods Council

  • HNA can have two representatives on CANPAC, the city’s neighborhood plan contact team. Bart will continue to be one of these.

  • Inventory of continuing members for Parks, Zoning and Historic committees and new members who’ve expressed interest in Transportation

  • Discussion of newsletter and ads – Robyn is leading relaunch

  • Discussion of a new business liaison committee

  • Discussion of hopes/dreams for a membership committee whose charge could include outreach to apartment dwellers

  • Discussion of how our bylaws require committee meetings to be open to all members, and how that would apply to special called committees and the executive committee. An open session can be helpful to hammer out details before they go to the full membership.


Bylaws revision:

  • A committee including Bart, Robyn, Hugh Bender and Justin Clemens is working on this

  • Current bylaws are from 2015

  • In 2018 some volunteers worked on revisions; the current committee has a draft and is reviewing/incorporating ideas.


Discussion of website:

  • An update to the website is in the works

  • We plan for it to include “How do I… ?” FAQs to help members contact the city about code compliance issues, sidewalk repairs, etc.

  • The website will continue to be the official repository of information, but people need to be reminded to check it

  • Discussion of the roles of the website, future newsletter, and and whether an e-newsletter would be useful between print newsletters


Working with Kathie Tovo’s office:

  • Coan is working on a letter of introduction to her staff


Discussion of how to coordinate volunteers and match people with opportunities


Discussion of how to proceed with the discussion about Hancock Golf Course’s future

  • We agree that the first step is further education (including the answers to questions submitted on 1/20 to PARD)

  • We are working on a plan to get information to everyone and take input from members in small groups.

  • There’s a lot to do but we need to move quickly to be effective.

HNA Meeting Minutes for January 20, 2021

Minutes: HNA Regular Meeting; January 20, 2021

Call to Order: Hugh Bender

Treasurer’s Report:
Balance in Checking account is $4,200; Balance in Money Market account is $2,500

Parks Committee Report:
Texas Conservation Corp (TXCC) is scheduled to start work on February 22, 2021, with expected completion by March 12th of the repair and maintenance of the entire trail. We will be using STA-LOCK, a waxy epoxy-like material that hardens under pressure on grades higher than 5% for more stability and lower maintenance. Estimated cost approved in 2019 is $31,790.

In working with PARD and TXCC on this contract, the Parks Committee has laid the structure for an ongoing agreement with TXCC for long-term maintenance of the trail, which is the next step after the trail repair is completed. $100,000 has been committed from the HNA funds held at the Austin Parks Foundation for future payments on long-term maintenance.

Historic District Committee Report:
The district survey has been completed. There are 4 recommended historic districts in Hancock, yet to be announced.

Bylaws Special Committee Formed:
New special committee formed to review and make recommendations on HNA bylaws.

Introduction of new APD District Representative:
Will Harvey is the APD contact for the area that includes Hancock His contact information is:
Phone: 512-974-8123; Email:

Update on IH-35 Redesign Plans:
Introduction of Brendan Wittstruck (email: with the North Central I-35 Neighborhood Coalition, or NCINC2. It is a coalition of 11 neighborhood associations bordered by more than 3 miles of I-35, which includes Hancock. Information on their mission and TxDOT’s plans can be found at: .

Election of Officers for 2021
Running unopposed and voted in by consent:
President: Coan Dillahunty
Treasurer: Bruce Fairchild
Secretary: Robyn Ross
By vote:
Vice President: Bart Whatley
(Vote: Bart=67; Ella=51)

Agenda for the January 20, 2021 Meeting of the Hancock Neighborhood Association

Hancock Neighborhood Association Zoom Meeting

Wednesday, January 20th, 2021

7pm – 8:30pm


Join Zoom Meeting

To Be Sent out to The HNA Group  Tuesday, January 19th





Call to Order: Hugh Bender


Treasurers Report:  Bruce Fairchild


Committee Reports and Announcements


Presentation by City of Austin Parks & Recreation Department


PARD Staf will  provide an update on Hancock Golf Course including activities to date, revised timelines, key dates, community engagement process, result to date and answer questions as time allows.


Announcements: Hugh Bender


Update on the IH-35 Redesign Plans:  Robyn Ross


Elections of Officers – (See abelow on those running)


Vice President




Other Business







HNA Social – Meet the officers: After the meeting is adjourned, everyone is welcome to stay on zoom for  an informal open social discussion to meet the new officers and discuss neighborhood issues.

PRESIDENT  - Nominee Coan Dillahunty

        Nominated by Julie Strong


As a 20-year resident of Hancock living on Red River, Coan has volunteered in the service of Hancock in several capacities over the years. Most recently he led the migration from Yahoo email group to and has served as a moderator for the last three years. He and Jen, his wife, also participated in the Local Historic District Initiative Committee of HNA which aimed to inform neighbors and encourage healthy dialogue about historic preservation. The committee facilitated a city-led meeting and produced and distributed a flier and website ( for the initiative. He has also served as an information technology consultant for the HNA working most recently on a system to accept online dues payment. Coan is smart, open-minded, thoughtful and deliberative, and he loves this eclectic neighborhood.


        Seconded by: Jetta A. Todaro


VICE PRESIDENT - Nominee Bart Whatley

        Nominated by - Ann Tucker

As a longtime resident of the Hancock neighborhood Bart Whatley has been asked to serve in a various roles with the Hancock Neighborhood Association because he has shown an open mind, a focus on process, and a willingness to impartially investigate the many complex issues that have come before our membership.


He is HNA’s appointed member to the Central Austin Neighborhood Planning Advisory Committee (CANPAC) (the City of Austin recognized Neighborhood Planning Team); he worked on the Neighborhood newsletter; he led HNA’s neighborhood planning activities using his skills as a professional architect and planner. He understands our need for timely and accurate communication among our membership. His communication and computer skills, including social media, will assist HNA's efforts towards implementation of our future. As a longtime resident of the neighborhood with years of participating in neighborhood meetings and planning activities, he understands our history and the need for collaborative dialogue between our longtime and new residents.


Bart is the type of leader who tries to solve problems; he has served this Association in many unseen roles with thoughtfulness and distinction, and will continue to do so.


        Seconded by: Kevin McKinney



        Nominated by Kristene Blackstone

In her day job as a product designer, her role is to gain buy-in and build consensus amongst stakeholders. She has years of experience facilitating workshops in which large groups of executives who have competing priorities come to agreement on a single vision. These design thinking workshops could help our neighborhood make decisions about important topics in a way that establishes trust and buy-in within our community. Her expertise in technology would help her to automate some of our administrative practices. For example:

  • -Improving the website CMS and design so that communicating with our residents is easy for the executive committee 

  • -Streamlining the member sign up process & making it seamless with the website. 

  • -When neighbors pay dues through the website, our system could automatically enroll them into our listserv, and populate their information within a member spreadsheet. 

  • -When members lapse in yearly dues, automate an email reminding them. And until they submit a new payment, the member spreadsheet will automatically mark them as inactive until payment is received. 

  • -Automate a process where neighbors may check if they are up to date and registered on our website. 

As a member of the executive committee, she would help facilitate transparency and ensure that our neighborhood association represents its residents. She is a homeowner in our neighborhood and is excited to contribute to our evolving community!


        Seconded by:  Sam Osborne


SECRETARY – Nominee Robyn Ross

        Nominated by - Jackie Burniske

Robyn is committed to supporting and taking action in the best interest of the Hancock neighborhood. She has lived in Hancock for 7 years. Recently, she led the initiative to inform the Hancock neighborhood about TXDOTs proposed changes to I-35. She composed a flyer and coordinated distribution of the flyer in the neighborhood. She also informed the neighborhood through email. This is one specific example of her commitment and strong work ethic for the neighborhood. - Jackie Burniske, 800 East 44th St

        Seconded by:  Kathy Macchi


TREASURER – Nominee Bruce Fairchild

        Nominated by - Carolyn Palaima:  

Bruce has been HNA Treasurer for 10 years or so and has kept solid records for reporting back to the membership at the regular meetings. He maintains the dues paid list each year and manages payments for the HNA 4th of July Parade and now the HNA Zoom and io fees. His experience has made the process of keeping the accounts for the HNA seamless.

        Seconded By:  Terri Myers

POSTPONED: November 18, 2020 Meeting of the Hancock Neighborhood Association

Dear Hancock Neighborhood Association Members

The purpose of this email is to inform everyone that's tonight 's much anticipated HNA regular meeting has been postponed.

Because of the interest in tonight 's meeting and the vote on competing resolutions regarding the future of the Hancock Golf Course, we attempted to put in place a structure that limited attendance at the meeting to just HNA members. To accomplish this, we asked asked that HNA members register with me by Sunday so that we could provide a Zoom link only to HNA members. Unfortunately, many existing members, who
have every right to attend the meeting, only contacted us last night and today , which caused us to exceed the maximum number on the Zoom meeting. As a result, we concerned that some HNA members would not be able to attend the meeting and vote on the resolutions.

In addition, it came to our attention that, at 4:15 this afternoon, the Hancock Conservancy sent out an email calling for anyone interested in attending tonight ’s Hancock Neighborhood Association meeting to call one of its organizers to get a Zoom link to the HNA meeting. As indicated above, we have been going to great lengths to keep tonight 's meeting limited to just HNA members. The Hancock Conservancy’s
solicitation of attendees and request that they vote for its resolution compromises the HNA’s ability to decide alone and without interference which resolution the residents of the HNA want to support. Because the Zoom link to this evening’s meeting is being made public, there is no practical way to ensure that only HNA members vote.

We will keep you advised as to how we might be able to address these problems and when November's regular meeting will be rescheduled. Please stay tuned to Yahoo! groups and the HNA website for information.

Hugh Bender

Update on the November 18, 2020 Meeting of the Hancock Neighborhood Association

The HNA Wed Mtg invites have gone out to those who:

A) Are registered paid members (some wanted to join but lived outside our boundaries. Thank you but we can only take memberships for those who live in our boundaries)

B) That registered via email to me for the Mtg, by Sunday, and also paid your membership.
If you did not receive a link please contact Hugh Bender ( )
via email (5 have bounced already) as early as possible .(Check your Household members first)

Thanks Everyone especially our volunteers. Hugh

Agenda for the November 18, 2020 Meeting of the Hancock Neighborhood Association

Hancock Neighborhood Association November Meeting— Wednesday, November 18th

The HNA Executive Committee has worked to establish procedures for HNA Zoom meetings that will secure the meetings and foster communication among HNA members. The meetings will require additional steps for you to attend. Please read the following instruction to ensure your attendance.


  • The meeting is open only to dues paid members living within the boundaries of the Hancock Neighborhood Association and will require registration to attend.
  • Dues are $5 per household; $10 for businesses. Payment can be dropped off c/o Bruce Fairchild, Treasurer, at 3907 Red River Street. Include your address, email address, and the names of adults living at that address to complete the dues paid roster.
  • If you have already paid HNA dues for 2020, but need to update resident names, please send an email with your property address included to Bruce at:
  • To register to attend the meeting send an email request to Hugh Bender, President, at:

Deadline to pay dues and to register is midnight Sunday, November 15th, for the November 18th meeting.
A unique passcode will be sent to you prior to the meeting.

The two Resolutions will be posted with this meeting announcement on the Hancock Neighborhood Association website at:
We highly recommend reading the Resolutions ahead of the meeting.

Hancock Neighborhood Association November Zoom Meeting
Wednesday, November 18, 2020— Time: 7:00pm to 8:30pm
Registration required; Open only to dues paid members of the Hancock Neighborhood Association

Voting Item: Resolution on the Hancock Golf Course to put forward on behalf of the Hancock Neighborhood Association


Announcements: Hugh Bender
Zoom Meeting Process
Committee and Treasurer’s Reports

Nominations for Officers: President, Vice President, Secretary, Treasurer

Presentations and discussion on Two Resolutions
Each Resolution presenter will have the floor for 25 minutes in total for presentation, questions and comments.

Resolution 1
HNA Parks Committee: Resolution on the Future of Hancock Golf Course-November 2020

Resolution 2
Etienne Denise: Hancock Park Resolution

Vote by roll call: For the Resolution to be put forward on behalf of the Hancock Neighborhood Association


Agenda DOCX:
Agenda PDF:
Resolution 1:
Resolution 2:

Hancock Neighborhood Association - Social #1 - Thursday, October 29

Hancock Neighborhood Association - Social #1

  • Open Discussion
  • We will answer questions as we can.
  • Would like to hear what concerns you may have, possible future agenda items.

Time: Thursday Oct 29, 2020 07:00 PM Central Time (US and Canada)

Join Zoom Meeting:

Meeting ID: 987 0072 7996
One tap mobile
+13462487799,,98700727996# US (Houston)

Hugh Bender

Agenda for the October 21, 2020 Meeting of the Hancock Neighborhood Association


Hancock Neighborhood Association Calls a Special Virtual Meeting
on the
Future of Hancock Golf Course
October 21, 2020
Time: 7:00pm to 8:30pm
Join Zoom Meeting
Meeting ID: 926 5789 0290
Passcode: 201818
Find your local number:


Voting Item: HNA Resolution in response to PARD Proposed Plans for Redevelopment of the Hancock Golf Course

Announcements: Hugh Bender

  • Meeting Process for Zoom
  • Web Site Volunteers
  • Membership / Dues

The HNA Parks Committee will present on PARD plans, the outcome obtained from the HNA
February 29th Public Engagement meeting, and the rationale leading to the Resolution.

For the February 29th PARD Presentation, Written Comments, and Survey Report go to:

For a direct link to the Survey Report go to:

Q&A and discussion on the Resolution

HNA "Members only" may vote and will do so through the chat function which will record every

Dues must be paid in advance of the meeting to become a voting member:
Regular Membership (per household): $5.00

    Regular membership in the Association shall be limited to individuals eighteen years of age
    and older who reside within the Association boundaries.

Associate Membership (for landlords or businesses): $10.00

    Associate membership in the Association shall be limited to business owners and landlords
    whose business or rental property is located within the Association boundaries but who do
    not reside within the Association boundaries, and to any resident of the City of Austin who
    has an interest in the Association.

To Pay Dues via Check

    Please make the check payable to Hancock Neighborhood Association and mail to:
    Hancock Neighborhood Association
    c/o Bruce Fairchild, Treasurer
    3907 Red River ST
    Austin, TX 78751

Agenda for the August 19, 2020 Meeting of the Hancock Neighborhood Association

Hancock Neighborhood Association Meeting
Wednesday, August 19, 2020
7pm – 8:30pm
Zoom Mtg

Topic: HNA General Meeting Aug 19, 2020
Time: Aug 19, 2020 07:00 PM Central Time (US and Canada)

Join Zoom Meeting

Meeting ID: 922 2475 8313
One tap mobile
Dial by your location
Find your local number:

Note: Voting Item on Agenda


Announcements: Hugh Bender
- Meeting Process for Zoom
- Web Site
- Membership / Dues

Approval of January 15th, 2020 Meeting Minutes

Committee Reports and Announcements

Presentation from Developer Representative on Proposed Amendment for East Avenue PUD Parcel A / Lot 11: Leah Bojo and Kate Kniejski

Report from HNA Zoning Committee

Open Discussion on PUD Amendment (ask questions through chat)

Voting Item:
HNA Resolution on the Proposed Amendment for East Avenue PUD Parcel A / Lot 11
HNA "Members only" may vote and will do so through the chat function which will record every vote


HNA Zoning Committee Meeting Minutes - August 6, 2020

Thursday August 6th 2020
6:30 pm Zoom Mtg

Call to Order 6:30 pm


  • Hugh Bender
  • Carolyn Palaima
  • Linda Guerreo
  • Bart Whatley (out of town)
  • Bob Mebane

1) Aproval of Minutes of July 23rd, 2020

2) News: Zoning Committee Process.

3) Item - East Avenue Amendment
Developer wants to go to 120 feet in height which would be equal to the current highest height on the frontage road. They presented this basic plan, and are requesting no additional changes to the PUD at this time.

4) Discussion related to, and possible recommendation to HNA, Proposed Amendment for East Avenue PUD Parcel A / Lot 11

5) Zoning Committee Draft Resolution

  • Original Restrictive Covenants: To remain in place and not amended.
  • A glass restriction with reflectivity less than 20% (Waterfront Overlay Standard [25-2-721(E)(1)]: “Exterior mirrored glass and glare producing glass surface building materials are prohibited.” Definitions [25-1-21(67)]:
    - “MIRRORED GLASS means glass with a reflectivity index greater than 20 percent.”
    Height 90' HNA Zoning Committee currently willing to support a height extension to 90 ft. with the conditions as stated within this resolution.
  • A bird deterrence program to be approved by city staff.
    Green barrier design on west face up to a minimum of 2 stories
  • Affordable Housing: New affordable housing standards/commitments based on any units over 65 ft. to meet COA current PUD Regulations on affordability regulations (currently PUD regulations are 10% of units at 60% MFI). No fee fee in lieu of option.
  • Limit Traffic access to/from IH-35 frontage road. (ADT has final determination on Concordia Ave and overall access)
  • Request that COA validated/update the FAR & TIA for whole PUD.

Action Taken/Next Steps: Committee members forwarding recommendation/resolution to HNA General Assembly.


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