HGC

Payment of Invoice to Austin Parks Recreation from Hancock Neighborhood Account - August 3, 2018


From: Mark Harkrider <harkrider@westcapitol.com>
Date: August 3, 2018 at 1:08:30 PM CDT
To: Mary Sanger <marysanger70@gmail.com>
Subject: Fwd: Payment of Invoice to Austin Parks  Recreation from Hancock Neighborhood Account

FYI 


Sent from my iPhone


Begin forwarded message:


From: "Gomillion, Kevin" <Kevin.Gomillion@austintexas.gov>

Date: August 3, 2018 at 12:52:22 PM CDT

To: John Rooney <john@austinparks.org>

Cc: Ladye Anne Wofford <ladye.anne@austinparks.org>, Carolyn Palaima <carolyn.palaima@yahoo.com>, "Soliz, Ricardo" <Ricardo.Soliz@austintexas.gov>,
Bart Whatley <bart.whatley@gmail.com>, "Linda Guerrero" <lhguerrero9@gmail.com>, Mark Harkrider <harkrider@westcapitol.com>,
"Massie, Lucas" <Lucas.Massie@austintexas.gov>

Subject: Re: Payment of Invoice to Austin Parks  Recreation from Hancock Neighborhood Account


Sorry for the delayed response. We have one of our larger events this week and not in the office. The repair was completed by PARD Operations team and not Golf. We will make sure they receive the reimbursement once received. 


Please know this repair came as a result of patrons request due to numerous washouts on the trail. They contacted my office and I routed this to trail team. The golf course, or Golf Division does not have trail maintenance equipment, or staff to complete
these repairs. Upon trail inspection, the Operations Manager Lead indicated repairs needed to be made as soon as possible. 

I would recommend a regular inspection of the trail if a Contractor might be utilized moving forward and I can get you the contacts of our PARD Operations group for input as well. 

Kevin Gomillion


On Aug 3, 2018, at 12:42 PM, John Rooney <john@austinparks.org> wrote:


Hi Carolyn, et. al, 

I'm happy to discuss any of what Ladye Anne mentioned in person or over the phone, but wanted to send you some information now so that you had it for your records. I've attached the resolution signed by ENA and HNA in 2007 when the funds were established.

In the future, you can submit invoices to us through our
online check request form
, being careful to select the correct Concordia account for funds to be disbursed from. We typically process checks on Wednesday of each week. 

I've additionally attached our policies document for sponsored fund accounts. Not all of the items are applicable to these particular accounts because of the unique nature of your accounts here - for instance, no one in actively soliciting funds for these
accounts, and we do not assess fees on them as we do with typical sponsored fund accounts. With that said, I think the information on check requests and several other items may be helpful. 

Best,
John

On Thu, Aug 2, 2018 at 12:56 PM, Ladye Anne Wofford
<ladye.anne@austinparks.org>
wrote:
Hello Carolyn,

It's wonderful to hear from you. Hope you and the folks at HNA are all enjoying your summer thus far.

Thanks for sending this over - we can get this paid right away. Thanks to Kevin and the team for their work.

We would love the opportunity to chat with you about accessing your funds for future work at Hancock. As a 501c3 that works to support the city and increase their resources, our organization does not generally pay the city directly for work. We prefer
instead to hire contractors, which helps us to increase the bandwidth of the city staff. 

I'd like to introduce John Rooney, who coordinates our Sponsored Fund Accounts. He can walk you through our policies and our procedures on how to access your funds, submit invoices for payment, etc. We will also review the Hancock/Concordia Resolution
with you to make sure we're in accordance. Since it's been over 10 years, I'm sure everyone could use a refresher! 

Thanks Carolyn! Glad to see work progressing and happy to answer any questions you may have.

Best,
Ladye Anne



P.S. APF offers monthly volunteer projects - check out the schedule at austinparks.org/volunteer!
-- 
Ladye Anne Wofford, Chief Mission Officer
Austin Parks Foundation


  
       
             
      





On Wed, Aug 1, 2018 at 3:45 PM, Carolyn Palaima
<carolyn.palaima@yahoo.com>
wrote:
Hi Ladye Anne,

Please find attached an invoice from Austin Parks & Recreation in the amount of $16,839 for trail maintenance at the Hancock Golf Course.

The Hancock Neighborhood Association (HNA) Parks Committee has reviewed the invoice and reported use of funds at the general meeting of the HNA.

Please make payment of the invoice from the Hancock Neighborhood Association account held by the Austin Parks Foundation.

Thank you,

Carolyn Palaima
Chair, HNA Parks Committee

512-680-5542






--

P.S. APF offers monthly volunteer projects - check out the schedule at austinparks.org/volunteer!

John Rooney, Programs Coordinator
Austin Parks Foundation
512.387.2996 | john@austinparks.org


  
       
             
      
















<Resolution_HNA and ENA.pdf>
<Fund Management Service Policies.pdf>

https://www.hancockna.org/www/content/pard-hna-payment-20180803pdf

pard-hna-payment-20180803.pdf

Hancock Recreation Center Newsletter - December 2017





From: Hancock Recreation Center <jessica.gilzow@austintexas.gov>

Date: November 28, 2017 at 12:57:59 PM CST

To: <harkrider@westcapitol.com>

Subject: Hancock Recreation Center Newsletter December 2017

Reply-To: Hancock Recreation Center <jessica.gilzow@austintexas.gov>



Hancock Recreation Center Newsletter December 2017

Hancock Recreation Center

811 E. 41st Street

512-978-2335
View this email in
your browser


Community Recreation
December 2017
South Austin Senior Activity Center - Breakfast with Santa 2016
2017 Senior Community Engagement Survey

Help us gain valuable information to improve the accessibility and quality of the services provided at Senior Activity Centers.
Take
the Survey
Special Events Calendar
  • Pecan Cracking - Now through January 26th at

    Lamar Senior Activity Center
    • Bring your pecans to be cracked for only .50/lb. Drop Off and/or Pick Up Hours: Monday-Wednesday 9am - 3pm and Friday 9am -1pm.
  • Nut Sales - Now through December 29th at

    Lamar Senior Activity Center
    • Best nuts in Austin! A variety of Almonds, Walnuts, Cashews and other yummy treats! See flyer for prices!
  • Hancock Candlelight Trail - December 1st & 2nd at

    Hancock Recreation Center
    • Take a stroll around the beautiful Hancock Golf Course after dusk and see the thousands of lumenaries lighting the path. Then join the party inside for hot chocolate, cookies, and a performance
      by the Austin International Folk Dancers. Santa Sighting! FREE
  • Breakfast with Santa - December 2nd
    9:00am at
    Dittmar Recreation Center
    • Come hang out with us for a light breakfast, sing-a-long songs, crafts and don't forget the camera. Santa Sighting! FREE
  • Breakfast with Santa - December 9th
    10:00am at
    Gus Garcia Recreation Center
    • Come hang out with us for a light breakfast, sing-a-long songs, crafts and don't forget the camera. Santa Sighting! FREE
  • Holiday Celebration - December 9th  11:00am at

    Montopolis Recreation Center
    • Annual Holiday Celebration with delicious lunch, arts and crafts & musical entertainment. Santa Sighting! FREE
  • Family Gingerbread Workshop -
    December 9th 10:00am at
    South Austin Recreation Center
    • Bring your family and enjoy decorating gingerbread cookies, making holiday ornaments and fresh hot chocolate!
  • Night Before Christmas Break - December 14th 5:30pm at

    Metz Recreation Center 
    • Play holiday games, enjoy a snack, and win some treats and eats for the entire family. Santa Sighting! FREE
  • 15th Annual Austin Fire Department Senior Holiday Luncheon -
    December 13th 10:00am at
    Conley-Guerrero Senior Activity Center
    • Enjoy a special lunch with the Austin Fire Department and maybe win some prizes! This event is designed for ages 50+. FREE
  • Merry Memories - December 16th from 12:00 pm to 4:00 pm at Dove
    Springs Recreation Center
    • Come join us and the River City Youth Foundation for music, prizes, hot chocolate, and fun!
  • Story Time with Santa -
    December 22nd 10:30am at
    Northwest Recreation Center
    • Wear your favorite pajamas and enjoy a snack of milk and cookies while listening to a winter classic. This event is designed for walking toddlers to 5 years of age. Santa Sighting! $2.00
      per child
Hancock Recreation Center Highlights
Hancock Candlelight Trail

This December 1st and 2nd 2017, Hancock Recreation Center will host it's annual Candlelight Trail. Walk the beautiful trail illuminated by 2000 candles, then join us inside the recreation center for hot cocoa and cookies. Both nights a jolly visitor will be
on hand to trade candy canes for letters and take photos with his fans in front of the tree. Bring the whole family Friday night for live music and dancing provided by the Austin International Folk Dancers. Join us Saturday evening for a good old fashioned
game night with Contra and Folk Dancing for everyone. Hope to see you there!
   
Hancock Soccer


Coach Brian Guequierre has been a volunteer Coach of Hancock Recreation Center\92s soccer program for over 13 years. He has lent his expertise every fall and spring season. Brian has seen staff come and go, along with rule changes and many adaptations, yet he
returns. He has mentored over 260 soccer participants, coached 156 games and ran well over 200 practices in his time with us. He currently coaches the much requested \93Red Hot Chili Peppers\94 team who sports the signature red shirts.  

Thank you Coach Brian for your dedication and service to the Hancock Community!

 
Out of School Time Programs  

The Parks and Recreation Department is committed to offering programs that foster Youth Development in a safe and caring environment. We believe in creating opportunities for youth that expose them to critical thinking and leadership development while helping
them explore their interests through enhancements, arts, and active play.Come and experience the spectrum of opportunities with the Parks and Recreation Youth Programs.



Afterschool Program

The Afterschool Program is designed to foster development through active play and enrichment activities. The schedule includes: child directed free play, a healthy snack, homework/reading time, staff led active play, and theme based enrichment activities. Enjoy
uncovering the mystery of how things work? Together we will discover the inner workings of the stuff that enhances our lives. From roller coasters to the chemistry of cooking, and from sound to solar power, we'll investigate all types of systems so you can
say I KNOW HOW THAT WORKS! Please call
D
ove
Springs Recreation Center
for more details and availability.
Register
Now
Kindergarten - 5th Grade

2:57pm - 6:00pm

$120 per resident per month

$200 per non-resident per month

** Monthly payments are due on the 1st of the month by 5:00pm

Fall Semester Deposit: $100 due at time of registration

Spring Semester Deposit: due December 1st

**Deposits will be evenly applied ($20) to each month in the semester.


Winter Camp Days

These programs are offered during school holidays or teacher work days when there is not a City of Austin holiday. Check with your

Recreation Center
if they will be providing this program and register now before it sneaks up on you!
Register
Now




Camp Days (C-Days):

December 20, 21, 22, 28, 29

January 2


Kindergarten - 5th Grade

7:30am - 6:00pm

$24 per resident per day

$40 per non-resident per day
Youth Sports Programs



Winter Co-Ed Basketball

Our Winter Basketball league is structured to be a safe, recreational league aimed at beginner to intermediate players. This is a non-competitive league with volunteer coaches. Weekly practices are scheduled for eight weeks and games on Saturday for six weeks. A
jersey and end of season award are included in the program fees. This year we will also be providing one ticket per participant to attend an Austin Spurs game with the awards ceremony during half-time! We are always looking for enthusiastic
and supportive volunteer coaches to make a positive impact on our program. Please contact

Dove Springs Recreation Center
 for more information.
Register
Now
5 - 12 years

$40 per resident

$70 per non-resident

Registration: 

October 27th - December 4th (late registration through December 11th)

Games Start: February 3rd

Senior Activity Centers 
Evening Programs Now Available!

The City of Austin's
Lamar Senior Activity Center
is now offering classes in the evenings on Mondays and Wednesdays. Look for more evening programs in 2018: Yoga, Game Nights, Food and Beverage Classes, Gardening, Dance Classes, Fiscal and Physical Wellbeing Seminars, "Mental
Agility" programs and more! Come hang out with us and be sure to register prior to program.
Pilates     Monday     6pm-7pm     FREE

Improve flexibility, build strength and develop control and endurance in the entire body. Light weights and low impact resistance training.



Book Club     3rd Monday of the Month     7:15pm-8:15pm     FREE

gether we will choose a book and in a fun and informal setting we will discuss what drew us to the story line, what characters spoke to us and identify passages tha made an impact or we found interesting.



Mindful Relaxation     Wednesday     6pm-7pm     FREE

While lying on mats or sitting in chairs you will be guided through awareness and conscious choices to find relaxation. Participants will learn how to control the amount of tension and stress in their bodies and muscles.



Craft Night     Every Other Wednesday     6:30pm     FREE

The Arts and Crafts room will be open and materials will be set out for you to come and work on projects while so

Reminder: Hancock Recreation Center and Golf Course Historical Dedication Ceremony November 5

I hope you will join us tomorrow November 5th at 12:00 pm for the Hancock Historical Dedication.

Sincerely,

Jessica Gilzow
Recreation Supervisor
Hancock Recreation Center
811 E. 41st Street
Austin, Texas 78751
(512) 453-7765 - office
(512) 784-1980 - mobile

Hancock Recreation Center and Golf Course Historical Dedication Ceremony November 5

The Parks and Recreation Department would like to invite you to attend the Hancock Recreation Center and Golf Course historical dedication ceremony:

Saturday, November 5, 2016
12:00 PM
Hancock Recreation Center and Golf Course, 811 E. 41st Street

This is an outdoor park event, please dress comfortably. Refreshments will be served.

RSVP not required.

Sincerely,
Jessica Gilzow
Recreation Supervisor
Hancock Recreation Center
811 E. 41st Street
Austin, Texas 78751
(512) 453-7765 - office
(512) 784-1980 - mobile

Hancock Golf Course Luminaria December 6th and 7th

The traditional Hancock Golf Course luminaria trail will be be active December 6th and 7th from dusk to 9 PM. Please see the announcement on the CoA website for more information.

HNA September 18, 2013 Parks Resolution

Reminder: Parks and Recreation Board Meeting Tuesday, August 27th at 6 PM

The Parks and Recreation Board will hold a meeting this evening, Tuesday, August 27th at 6 PM in the Boards and Commissions Room of City Hall. Here is the agenda. The first item on the non-consent portion of the agenda is a presentation by Jim D. Huddleston proposing the redevelopment of Hancock Golf Course. The board asked PARD staff to put the item on this month's agenda to ensure that the proposal is discussed in a public forum and so that the board can take an official position on the matter. Please attend to register your opposition to Mr. Huddleston's proposal. You can also write the Parks and Recreation Board members to provide input.

Parks and Recreation Board Member Email Addresses:

Jane Rivera <bc-Jane.Rivera@austintexas.gov> 
Jeff Francell <bc-Jeff.Francell@austintexas.gov> 
William Abell <bc-William.Abell@austintexas.gov>
Dale Glover <bc-Dale.Glover@austintexas.gov>
Lynn Osgood <bc-Lynn.Osgood@austintexas.gov>
Susana Almanza <poder.austin@gmail.com>
Susan Roth <susan@srothconsulting.com>

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